We'll keep things simple and explain to you what you should know...
All businesses in the UK who process personal data have to comply with the General Data Protection Regulation (GDPR for short). You may have heard of GDPR and we want to explain how this applies to you and your relationship with Lantern Gates and Barriers Limited.
At its heart, GDPR wants to better reflect the modern world we live in and make sure our personal information is kept safe and secure by businesses that use it. It's a good thing for all of us.
What is personal data?
Personal data is any information which relates to you. From your name and address to unique account numbers, any information that can identify you can be classed as personal.
This information is used by a vast array of organisations from your employer storing your personal details at work, to how your favourite shop targets you with their promotional offers.
Under GDPR, businesses are required to take greater care over your personal information and how it's used.
What does GDPR say?
GDPR aims to put you in further control of your information. You now have additional rights & this includes the right to access the information
companies hold so you can understand what companies know about you. More information can be found in our privacy notice at the bottom of this page.
Our commitment to keeping your information private and safe hasn't changed! Trust has always been of great importance to us and will continue to be.
We continue to review how we work and will always have your interests at heart.
Our privacy notice reflects our open and honest approach to how we collect and use your information.
Above all we want to be clear on our ongoing promise to keep your information safe.
In summary this policy explains how:
We will be open about what data we collect
We will be open about how we use it
We will demonstrate to you how we take your privacy very seriously
We want to provide you with the best possible shopping experience and using some of your information helps us to do that. By using your information, we can carefully select products and services that we think may be of interest to you rather than just send out lots of updates.
If you are a customer or signed up to hear from us, then we may communicate things like promotions, discounts, new product launches or sale previews to you via email or text.
We keep your personal data safe so there won't be any unexpected surprises.
Making our shopping experience perfect for you!
Don't worry, GDPR is really easy to get to grips with.
On Line Store Policy
This privacy notice sets out how we collect, use and manage your personal data. Where we refer to “personal data” in this privacy notice, this means data which relates to you and which personally identifies you either directly or indirectly.
Data Controllers and Data Protection Officer
A data controller is an organisation that collects, uses and manages personal data and has responsibility for how the personal data is collected, used and managed.
A data protection officer is the person in an organisation who has responsibility for monitoring compliance with data protection law and for ensuring that personal data is protected within an organisation.
Lantern Gates and Barriers Limited provides your goods and is the data controller of personal data that you provide when you order goods. Lantern Gates and Barriers Limited is registered in England, number: 12432970. Registered Office: Unit 113-114 The Courtyard, Radway Green Business Park, Crewe CW2 5PR. Lantern Gates and Barriers Limited websites is www.lanterngatesandbarriers.co.uk
In the context of this privacy notice, when we use the term 'we' it means Lantern Gates and Barriers Limited and Lantern Fire and Security Limited. Where you have a relationship with Lantern Gates and Barriers Limited and Lantern Gates and Barriers Limited, your personal data may be shared between these two data controllers.
The Data Protection Officer for Lantern Gates and Barriers Limited and Lantern Fire and Security Limited can be contacted at email@example.com
How We Use Your Personal Data
We collect, use and manage your personal data to provide goods and services to you and to enter into and administer any credit accounts or financial services products you may have with us.
We will use your personal data in the following ways:
To provide goods and services and to manage your account including administering payments, returns and responding to queries.
To administer any prize draw or competition you may enter.
To analyse your shopping preferences or how you interact with or use our websites.
For research and statistical purposes.
For marketing purposes including to send you special offers or discounts and to tell you about products and services from us or third parties. You control your preferences in respect of how your personal data is used for marketing and you can change these preferences when you log in to My Account.
To record and monitor outbound and inbound telephone conversations with you to ensure consistent service levels, to prevent or detect fraud, to resolve queries and complaints and for performance management and training purposes.
We will collect personal data directly from you when you purchase goods or services, apply for a credit account or other financial services products, or change any of your details (such as your name or address) via My Account. We require you to provide personal data in order to assess whether to enter into a contract with you or to perform our contract with you and if you do not provide the personal data we request, we will be unable to enter into or fulfil this contract. We may also collect personal data through cookies. For further information please see our cookies policy
We obtain data from third party sources such as credit reference agencies, fraud prevention agencies and publicly available information relating to you on the internet (for example on social media websites).
We may also obtain personal data from third party companies for the purposes of sending marketing communications to you. Such marketing communication may be sent by ourselves or by the third parties. These third parties must check you have given your permission for such contacts to take place.
Why We Need Your Personal Data
We need to process your personal data for a number of different reasons, and these are our legal bases for processing. We also need to keep your personal data for as long as is necessary for us to operate our business and to comply with legal and regulatory obligations.
We rely on one or more of the following legal bases for processing personal data:
To perform our contract with you or to enter into a contract with you
We need to process your personal data to fulfil our contract with you or to assess whether to enter into a contract with you, whether this is in selling and delivering goods and services to you or providing credit facilities or other financial services products to you.
To fulfil our legitimate interests or the legitimate interests of a third party
When we process personal data to fulfil our legitimate interests, we will use it in a way in which you would reasonably expect, and which will have a minimal privacy impact. When we or third parties are relying on legitimate interests to process your data, we will balance our interests against your interests and the privacy impact of the processing on you and we will process your personal data responsibly.
Examples of our legitimate interests are direct marketing, fraud prevention, preventing and investigating crime, assessing affordability and credit worthiness, IT security and development by us and third parties of new products and services.
To comply with legal obligations to which our business is subject.
We have to comply with relevant law and regulation in order to provide retail and financial services products and we will need to process your personal data in order to comply with these legal obligations.
If we are relying on your consent as our legal basis to process your personal data, you have the right to withdraw consent at any time.
We will keep your personal data for the purposes set out in this privacy notice and only for as long as any legal basis continues to apply. Below is a non exhaustive list of some of the reasons we need to retain your personal data:
Compliance with the requirements of the Financial Conduct Authority
Compliance with Anti Money Laundering Regulations
Reporting obligations to the Credit Reference Agencies
Ensuring we have relevant information in the event of any queries or complaints
Being able to identify if you have purchased a product which is subject to a product recall
Being able to service any product or service guarantee you have purchased
To assist with the establishment, exercise or defence of legal claims
The length of time we need to keep the personal data will vary depending on the nature of the personal data and the reason we are obliged to hold it. We will apply appropriate risk based measures to protect your personal data which may include pseudonymising or anonymising the personal data. If personal data is pseudonymised, this means it is de-identified so you are no longer identifiable, but we can re-identify you if we have a requirement to do so. If personal data is anonymised, it is de-identified, but can never be re-identified in the future.
Who We Transfer Personal Data To
Transferring personal data to other organisations needs to take place with appropriate safeguards and you can be assured that we will only share the personal data that is needed for these organisations to be able to provide the right service or support us in doing so.
We may transfer your personal data to the following third parties:
Other companies within the The Lantern Group of companies – including for credit assessment purposes, for fraud prevention purposes or for the provision of other products and services.
Customer service providers – our partners who work with us to administer your account and provide you with any help you may need.
Telephony providers – our partners who provide telephone services and functionality.
Delivery companies – our couriers, parcel firms and mail firms who deliver your goods or services and manage any returns on our behalf.
Distributors and manufacturers of goods – our partners who fulfil orders and deliver products to you and manage any returns on our behalf.
Product service providers – our partners who provide retail or financial products and services including credit facilities, insurance or extended warranties.
Research service providers – our partners who work with us to provide research and data analysis services.
Marketing service providers – our partners who work with us to send you information about products, services and special offers that we or they believe are of interest to you.
Data pool facilitators – we may share and pool information (on an anonymous basis or otherwise) with other third party retailers or financial service providers. This may help up to improve our products and quality of service to all customers.
Debt collectors, tracing agencies, debt purchasers or organisations providing debt support – our partners who help us to recover debts, who purchase debts or who offer debt advice and support.
Regulators and other governmental agencies or law enforcement agencies.
Organisations who may be interested in purchasing our business or organisations who we may be interested in purchasing - we may sell parts of our business or acquire other businesses and your personal data may be shared with such third parties as part of this process.
We will only transfer your personal data to third parties who adhere to appropriate data security standards and controls. From time to time we may need to transfer your personal data to other countries. Where this is the case, we will ensure that the transfer is subject to appropriate safeguards to protect your personal data and complies with applicable law which may include having standard contractual clauses in place with the third party. For further information on how data can be transferred to other countries, please find enclosed a link to the European Commission website: https://ec.europa.eu/info/law/law-topic/data-protection_en
You have certain rights in respect of your personal data and we have processes to enable you to exercise these rights.
Right of Access
This is known as a Subject Access Request. If you want to know if we are processing personal data relating to you and to have access to any such personal data you can email our Customer Services Team on firstname.lastname@example.org
Right to Rectification
If you believe that we hold inaccurate personal data about you, then you can update this information directly by logging in to My Account and updating the relevant details.
Alternatively, you can request that we carry out a review and rectify any incomplete or inaccurate personal data we hold about you by emailing our Customer Services Team on email@example.com. Depending on the type of personal data you believe is inaccurate, we may ask you for further proof to ensure that the personal data is being corrected properly. If we are satisfied that the personal data is inaccurate, we will make the necessary changes.
Right to Erasure
You have a right to ask for your personal data to be erased. However, we are not required to erase your data where we need your personal data to comply with a legal obligation or for the establishment, exercise or defence of legal claims. Therefore we cannot comply with an erasure request where you have a retail shopping account, owe money on a credit facility or have otherwise bought products and services for which we must keep records. In addition, if you opt out of marketing communications or have previously opted out of marketing communications, we have to keep a record or such opt out to ensure that we don’t contact you in the future.
Right to Restriction
You have a right to request that processing of personal data is restricted in certain circumstances. Where we restrict your data, we are permitted to store your data but we cannot process in any other way apart from for the establishment, exercise or defence of legal claims or with your consent.
Right to Object
Where we are relying on legitimate interests as a legal basis to process your data, you have a right to object to such processing on grounds relating to your particular situation.
If you object to our use of your personal data for direct marketing purposes, we will opt you out of direct marketing. You can do this by logging into My Account and amending your preferences or you can email our Customer Services Team on firstname.lastname@example.org.
You may also object to other processing when we rely on our legitimate interests as the basis for processing, but we do not have to stop the processing if we can demonstrate compelling legitimate grounds for the processing (taking into account our processing activities, the nature of our business and our legitimate interests) and that these grounds override your interests, rights and freedoms or in the event that we need the personal data for the establishment, exercise or defence of legal claims. To enable us to consider any objection we will need to know what specific interests, rights or freedoms relating to your particular situation you believe will potentially be put at risk by our processing. If we do stop processing your personal data (apart from for direct marketing purposes), this may affect our ability to trade with you.
Right to Portability
In certain circumstances, you can request that we provide to you your personal data in a commonly used format. If you wish to make such a request you can email our Customer Services Team on email@example.com.
Right to Complain to the Information Commissioner’s Office
You have the right to lodge a complaint with the Information Commissioner's Office and more details can be found on their website www.ico.org.uk.
Before we provide services, goods or financing to you, we undertake checks for the purposes of preventing fraud and money laundering, and to verify your identity. These checks require us to process personal data about you.
What We Process & Share
The personal data you have provided, we have collected from you, or we have received from third parties may include your:
date of birth
residential address and address history
contact details such as email address and telephone numbers
identifiers assigned to your computer or other internet connected device including your Internet Protocol (IP) address
When we and fraud prevention agencies process your personal data, we do so on the basis that we have a legitimate interest in preventing fraud and money laundering, and to verify identity, in order to protect our business and to comply with laws that apply to us. Such processing is also necessary to enable us to enter into and perform our contracts with you.
We, and fraud prevention agencies, may also enable law enforcement agencies to access and use your personal data to detect, investigate and prevent crime.
Fraud prevention agencies can hold your personal data for different periods of time, and if you are considered to pose a fraud or money laundering risk, your data can be held for up to six years.
As part of the processing of your personal data, decisions may be made by automated means. This means we may automatically decide that you pose a fraud or money laundering risk if:
our processing reveals your behaviour to be consistent with money laundering or known fraudulent conduct; or is inconsistent with your previous submissions; or
you appear to have deliberately hidden your true identity
You have rights in relation to automated decision making: if you want to know more please contact our Customer Services Team on Freephone 0800 092 3355.
Consequences of Processing
If we, or a fraud prevention agency, determine that you pose a fraud or money laundering risk, we may refuse to provide the services and financing you have requested, or we may stop providing existing services to you.
A record of any fraud or money laundering risk will be retained by the fraud prevention agencies, and may result in others refusing to provide services, financing or employment to you. If you have any questions about this, please contact us on the details above.
Whenever fraud prevention agencies transfer your personal data outside of the European Economic Area, they impose contractual obligations on the recipients of that data to protect your personal data to the standard required in the European Economic Area.
They may also require the recipient to subscribe to ‘international frameworks’ intended to enable secure data sharing.
Your personal data is protected by legal rights, which include your rights to:
object to our processing of your personal data
request that your personal data is erased or corrected
request access to your personal data
For more information or to exercise your data protection rights, please contact us using the contact details above.
If you are unhappy about how your personal data has been used please refer to our complaints policy.
You also have a right to complain to the Information Commissioner's Office, which regulates the processing of personal data.
If you have any queries about how we use your information or on data protection generally please email us on firstname.lastname@example.org or write us our address on our website.
From time to time we may contact you with details on special promotional offers or products that we think you would be interested in, via email, telephone, SMS or post or from specially selected third parties. If you do not want to receive these communications you can opt out in the following ways:
Via My Account - Existing customers who have registered their account online – log into My Account, go to 'My Details' / 'Contact Preference' and tick each method of contact you wish to opt out of.
By emailing us on email@example.com or writing to us at our address on the website if you don’t have an account or your account isn’t registered online. Please state which contact method you wish to be removed from (existing customers should provide their Account Number). Please clearly state whether you wish to be removed from our marketing communications, marketing communications from third parties, or both.
To opt out of marketing emails from us, click on the “unsubscribe” link contained at the end of marketing emails and follow the subsequent instructions.
To opt out of app notifications or in app messages from us, then please go into your device settings and disable notifications.
Whilst we aim to make changes to your marketing preferences as soon as possible, we advise that you allow up to 1 month for any changes to take effect.
(Last updated: 31-Jan-2020)